New Hire Checklist

Welcome to the Lundquist College of Business! Below please find some information that will help acclimate you to the University of Oregon.

If you haven't already completed your new hire paperwork (I-9 and W4's), you can download a copy here:

Document

2024 LCB New Hire Packet.pdf

Then upload completed forms, including your inked signature, to this secure portal and a member of the Lundquist HR team will contact you upon receipt to finalize the paperwork.
After you have completed 90 consecutive days of employment, you may be eligible for remote work. Chat with your supervisor and review Lundquist's Flexible Work Policy.

Document

Lundquist FWA Policy.pdf

You'll need a Duck ID to access various university services like email, Canvas, the university’s wireless network, and VPN services (among other things). Passwords expire every 180 days and can be changed using UO DuckID Self-Service.
How to claim your DuckID.
- NOTE: You already have a Duck ID if you were a student at UO or previously worked at the UO.
- Call the LCB Help Desk 541-346-3311 if you need assistance.
Your university e-mail address is your Duck ID username plus "@uoregon.edu", as in "duckp1@uoregon.edu."
Set up Two-Step Login with Duo. Visit the Service Portal for more Two-Step login information.
Use your Duck ID and password to log into your office computer. Remember, your new password will expire in 180 days. You will receive an email reminder beforehand.
To set up your email account, refer to our brand standards for email signatures. For assistance in updating your signature, contact the College Support Team or visit Microsoft Support for instructions.

New faculty and staff at the University of Oregon are given ID cards for after-hours access to the Lillis Business Complex and use of the UO library.
To get your card, follow this link to Submit Your Photo.
- If you are working in Portland or are a remote employee, please email the card office and ask them to mail your ID card to your location.
- If you are based in Eugene, you will be able to pick up your card from the UO Card Office in the Erb Memorial Union (EMU), Ground Level.
If your primary work location is Eugene, on your first day, you will receive a key card to claim your key and UO ID card from the UO Card Office in the EMU.
Email Jesse Baldwin, our facilities manager, a copy of your UOID card's back for 24/7 prox access to the Lillis Business Complex.

We offer Zoom and Teams calling on campus. New hires can choose between a phone number or using Teams' embedded meeting and chat features. If you need a specific extension or make frequent off-campus calls, we can connect a UO phone extension to your Teams account upon request. Headsets are available for Teams calling. If you initially decline a phone number but later change your mind, we can configure it for you.
Set up your Teams calling voicemail box. Detailed instructions can be found here: Voicemail in Microsoft Teams.
Instructors and Faculty: Contact the Center for Media and Educational Technologies (CMET) at 541-346-1942 for Canvas training.
You can learn about using your office equipment here.
The Lundquist Help Desk is located in 320 Chiles and can be reached by phone at 541-346-3311, but the best way to request help is by submitting a ticket to service.uoregon.edu.

If your annual FTE is .50 or greater, you are able to ride the Lane County bus system (LTD and EMX) for free. To do so, click here to download the UMO™ app to your device and register for this service. If you are based in Portland, contact Carrie Toth to receive a TriMet pass.
There are commuter and parking options available. For parking options, visit Transportation Services to purchase a parking permit, if applicable. Transportation Services is located at 1401 Walnut Street, corner of Franklin and Walnut Street.

DuckWeb is the university's online resource for faculty and students. It provides access to course evaluations, grades, course registration, class rosters, personal and employee information, and more. Additional DuckWeb information here.